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December 14, 2017

CoSer: 605-7012

Service Codes:


Gregg Diefenbach
Deputy Director of Administrative and Management Services
(518) 464-3902

Jeffrey Chodikov
(518) 464-3914



2017-18 PRICING
Consultation $482 per day
Records Preparation
and Imaging
$476 base fee, plus
$383 per diem document preparation by BOCES staff and vendor cost
Off-Site Storage $265 annual base fee, plus vendor storage fee
EDS Based on actual services requested



Records & Information Management


Records management experts assist district staff with developing and maintaining a comprehensive records and information management program in compliance with New York State and federal requirements. The service offers five components:


BOCES staff will survey and inventory records, develop a records retention schedule, advise on records storage requirements, assign records disposition and offer information on vital records protection, policy and procedure development and emergent records & information management technology issues (e-mail, EDS, etc.).


Coordination of document preparation, filming or scanning, index databases and verification of records in accordance with regulatory, statutory and industry standards.

Off-Site Storage:

Management of records in a secure location that meets industry standards for retention of original microfilm and documents.

Electronic Data Storage (EDS):

Coordination of storing paper records electronically to streamline processes and allow for instant day-to-day access to information. EDS systems are designed to increase productivity by automating repetitive procedures.

Document Management

Digital document storage through NERIC's Laser fiche Document Management Service helps districts eliminate file cabinets and paper costs. Districts can store documents safely and securely for instant and easy accessibility. With Laser fiche document management, district staff can organize, share and retrieve documents using a safe and cost-efficient folder structured database.

This service enables faster response to information inquiries and reduces manual data entry time, expenses and errors, which in turn, greatly help districts get closer to normal following a disaster or other emergency when records are lost.



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